Download this fillable Articles of Incorporation Ontario sample form to complete your articles of incorporation quickly. The share structure and provisions are set out as voting Class A shares and non-voting Class B, C, and D shares, which are preferred shares, designed to enable investment without a loss of control of the corporation.
Articles of Incorporation Ontario Sample
These sample articles of incorporation for Ontario:
- Provide founders with the ability to retain control over their corporation by retaining ownership of the class A shares, even after obtaining funding through the sale of class C and D shares.
- Provide holders of class A shares to a dividend as declared by the board of directors, from time to time.
- Provide holders of class B shares to a dividend as declared by the board of directors, from time to time, before holders class A shares are paid.
- Provide holders of class C shares with fixed annual dividends that accumulate over years of non-payment due to a lack of profits.
- Provide holders of class D shares with priority payment of fixed annual dividends from profits in years when the business is profitable. No dividends are payable to holders of class D shares in years when the corporation lacks profits.
- Provide that the maximum number of shareholders is 50, unless the necessary filings are made with security regulators. And
- Are in PDF format that you may open with Adobe Reader or Adobe Acrobat.
Instructions for Completing Articles of Incorporation
File this form together with a cover letter and a Nuans search report with the Ministry of Government Services to incorporate an Ontario business corporation under the Business Corporations Act.
To file your articles of incorporation, bring two copies of the Articles of Incorporation, an Ontario NUANS search report (if applicable), a cover letter and the $360 government filing fee to:
375 University Avenue, 2nd Floor, Toronto, Ontario (go up the escalator and through the glass door).
We recommend that you park under Nathan Phillips Square at City Hall, as street parking is limited on University Avenue and your car will be towed after 3 pm.
You may pay via Visa, MasterCard, or cash. Lawyers may pay by cheque.
If you need to mail in your articles, you may send the above to:
Ministry of Government Services Companies and Personal Property Security Branch
393 University Avenue, Suite 200, Toronto ON M5G 2M2
Ontario NUANS search report
An Ontario NUANS search report is applicable if you are incorporating under a name instead of an Ontario numbered name. The Ontario NUANS search report must contain a reservation for the exact name that you propose to incorporate, including the legal ending that you choose:
INCORPORATED, INCORPORÉE, CORPORATION, LIMITED or LIMITÉE or the corresponding abbreviation INC., CORP., LTD. or LTÉE.
If you incorporate ABC HOLDINGS INCORPORATED, you must always use ABC HOLDINGS INCORPORATED, because someone else may register ABC HOLDINGS INC.; this is very common among holding companies. It is always best to register the name exactly the way you plan on using it. And remember, there is very limited space on cheques to write a payee name, so try to keep your name short.
NUANS reports automatically expire after 90 days. Old reservations will still appear on new reports run within 180 days of the original report.
NUANS is a computerized search system that compares a proposed corporate name with databases of existing corporate entities, sole-proprietorships, partnerships, ULC entities, LCC entities, and trademarks using an automated algorithm. The report reserves the proposed name and lists similar names of existing businesses and corporate entities in Ontario and most of Canada as well as the trademarks that are most similar to the proposed name. This search must be submitted together with the duplicate Articles of Incorporation within 90 days from production by the NUANS system. For example, articles submitted on November 28th may be accompanied by a NUANS name search report dated as early as August 30th, but not dated earlier.
Instructions for Completing Articles of Incorporation
- Type or print the corporate name in CAPITAL LETTERS exactly the way it appears in your Ontario Nuans report, including the legal ending that you choose.
- Fill in your business address.
- For the average incorporation, we recommend putting in: minimum 1 and maximum 10 directors. If you have a special situation, we recommend that you meet with a corporate lawyer to determine what numbers of directors are best for your particular situation.
- List the name(s) of each initial or first director(s), including first name, middle names and surname, and the address for service for each of the first directors.
– The address should include the street name, street number, suite (or R.R. #), municipality, province, country and postal code.
– Directors must be individuals, not corporations.
– State if the director(s) is/are Resident Canadian(s).
– At least 25% of the directors must be resident Canadians (if 25% of the directors is not a whole number round up to the nearest whole number). Where a corporation has less than four directors, at least one must be a resident Canadian.
- Find out whether your business must state that it has restrictions on the business that the corporation may carry on or on the powers that the corporation may exercise. This may occur with some professions and it would be stated in the applicable governing legislation if any. Most businesses have no restrictions on what business they may also carry on; they would write: NONE.
Ontario Numbered Names
You do not require a name search for an Ontario numbered name. In article one on the form, leave nine empty boxes, then type or print in block capital letters the word “ONTARIO” followed by one of the following legal elements: LIMITED, LIMITÉE, INCORPORATED, INCORPORÉE, CORPORATION or the corresponding abbreviation LTD., LTÉE, INC., or CORP. The Companies and Personal Property Security Branch will assign a number to the corporation.
Cover Letter for Articles of Incorporation
Enclose a covering letter setting out the name of a contact person, a return address and a telephone number. This will facilitate the processing of the articles should a question arise as to the content of the articles.