To search and reserve a name for your Ontario incorporation, please use the following form:
Your Nuans report usually arrives in your email account attached in a .pdf file within 3 hours or less, if you make your order between 9 am and 8 pm. Call us if you need a rush order for 30 minute turnaround.
Fees for incorporating in Ontario:
We efile Ontario incorporations exclusively for Ontario lawyers.
|Preparing and filing
Articles of Incorporation
|Province of Ontario||each 4N
$57.50 efiling fee
We e-file your Ontario articles of incorporation for same day turnaround, Monday through Friday.
To get started, call ________ at: _____________
- Regional Xpresspost in Ontario $20.95
- Next-day FedEx to the USA $45.00
- Canadian first class mail $3.00
- First class mail to USA $5.00
- Articles of Incorporation in .pdf files by email: $0.00
Buy a minute book in a leather bound zip up binder, complete with blank pages and registers for shareholders, officers, directors, and share transfers for $149.00 plus shipping.
Hire an Ontario lawyer to prepare your minutes, as you need them, or just annually.
Articles of Incorporation
In Canada, Articles of Incorporation define a corporation, namely,
- the initial directors of the corporation,
- the classes of shares in the corporation,
- the number of each class of shares in the corporation,
- the rights and privileges of the shareholders of each class of shares,
- the share transfer restrictions,
- and other parameters restricting the corporation's activities.
The Articles may sometimes be referred to the Corporate Charter in some jurisdictions outside Canada and the USA. The Articles are the primary rules governing the structure of a corporation in the United States and Canada, and are filed with a state. Some corporations also are organized with By-Laws, which are the secondary rules governing the management of a corporation.
Once a Province or the Federal government creates a corporation electronically, they issue Certificate of Incorporation. Manually incorporated Ontario corporations do not get a Certificate of Incorporation.
File an initial return for your Ontario Corporation:
Use the Initial Return form of the Corporations Information Act to list the initial set of Directors and Officers of a corporation. The Corporations Information Act requires that you submit a completed Initial Return form within within 60 days of the date of incorporation, continuation or amalgamation.
Click to open the Ontario Initial Return form in a new window or to save it and complete it using Adobe Acrobat or Adobe Acrobat Reader.
Register Changes to your Ontario Corporation:
Use the Notice of Change form 1 of the Corporations Information Act to list the current set of Directors and Officers of a corporation. The Corporations Information Act requires that you submit a revised Notice of Change form within 15 days after any change or changes take place in the information previously filed.
Click to open the Ontario Notice of Change form in a new window or to save it and complete it using Adobe Acrobat or Adobe Acrobat Reader.
The completed form must be mailed or delivered to:
Ministry of Government Services
Central Production and Verification Services Branch
393 University Avenue, Suite 200
Toronto ON M5G 2M2
Buy an Ontario Corporate Profile
Anyone may order a Corporate Profile of any Ontario corporation. You may either go to 375 University Ave and obtain a paper printout in person or you may buy a pdf copy using the following order form for $59.
Classes of Shares
Often corporations only have a Common class of shares. Some corporations with a Common class of shares also have a Preferred class of shares.
Sofisticated corporations usually have multiple classes of shares, numbered alphabetically, to solve issues that may occur when there are multiple shareholders in a corporation.
Qualifications of directors
118. (1) The following persons are disqualified from being a director of a corporation:
1. A person who is less than eighteen years of age.
2. A person who has been found under the Substitute Decisions Act, 1992 or under the Mental Health Act to be incapable of managing property or who has been found to be incapable by a court in Canada or elsewhere.
3. A person who is not an individual.
4. A person who has the status of bankrupt. R.S.O. 1990, c. B.16, s. 118 (1); 2006, c. 34, Sched. B, s. 19 (1).
(2) Unless the articles otherwise provide, a director of a corporation is not required to hold shares issued by the corporation. R.S.O. 1990, c. B.16, s. 118 (2).
(3) At least 25 per cent of the directors of a corporation other than a non-resident corporation shall be resident Canadians, but where a corporation has less than four directors, at least one director shall be a resident Canadian. 2006, c. 34, Sched. B, s. 19 (2).